Moving information where it belongs is an essential part of day-to-day operations for every business. But there are times where data is only available in a certain format, like PDF, and you need it another, like Word, Excel, JSON, etc. To help with this, many PDF converters can be found online. But they are most often designed to convert one file at a time. If you always have multiple PDF documents you need to process, then using regular converters isn’t the most efficient option. The good news is that there is a better way: you can convert PDF to DOC with this intelligent data capture solution.
Want to learn more? Let’s dive into it.
Common limitations of PDF converters
If you have already tried a number of PDF to DOC converters, then maybe you can guess what some of their limitations are. To be clear, online converters have evolved a lot and can provide great results in many cases. Using them definitely beats typing information by yourself or copying and pasting it.
However, in the business world, it’s important to find the most efficient way to perform a task. And PDF converters are not exactly designed for the needs of a company that processes a lot of documents every day.
When using PDF to DOC converters, you might run into the following issues:
- Some words are not extracted correctly or a cut in half.
- The structure of the content gets messy, especially in regard to line breaks and paragraphs.
- The entire document is extracted, including parts that you don’t want, so you have to remove them by yourself.
- You have to upload each and every document separately because the converter doesn’t allow you to upload batches of documents.
- While editing the converted document, you might make a mistake at some point.
Fixing these issues manually can cost you a lot of time and money, so you need a better way to extract data from your PDFs with as little input as possible
But there is a better way: a handy data capture solution called Docparser.
This simple solution can perform accurate and efficient data extraction at scale
Docparser is an intelligent document processing tool designed for organizations that process large numbers of documents every day and want to eliminate manual data entry.
Unlike other PDF to DOC converters, Docparser lets you build your custom converter by specifying the exact information you want to extract, whether that’s a person’s name, contact information, a date, blocks of text, a table, etc. In addition to choosing what to extract and what to leave out, you can also tweak the extracted data’s structure.
You do all of this before converting your first PDF, so once your parsing rules are set up properly, all documents of the same type (invoices, contracts, etc.) will be converted according to those rules. In other words, you create your rules once then you sit back and watch as Docparser extracts accurate data from any number of PDFs every day. Not only will you save a lot of time and money down the line, but the quality of your data will improve as well thanks to the removal of human error, which is inevitable when you rely on manual data entry.
Okay, so you might think that building parsing rules is a complicated process. Well, not at all. You can have your own PDF to DOC converter up and running in as little as 15 minutes (or less). Sure, some other converter can spew out a Word document instantly, but the editing you’ll have to do afterwards will take much longer.
How to use Docparser
Using Docparser is quite simple and doesn’t require any technical knowledge.
- Sign up for a free account.
- Create your first document parser (note that Docparser has a library of presets for common use cases like invoices).
- Upload a sample document.
- Create a parsing rule for each data field you want to extract. Most of the time, you just have to draw a rectangle around the area that has the data you want
- Download your data or connect your Docparser account to a cloud app where you edit Word documents, like Microsoft Power Automate.
That’s how Docparser works in a nutshell. If you want to learn more about how to create your custom PDF to DOC converter to boost your productivity, you can read this blog post on your website.
Thank you for reading!
