Professionals in all fields often have to grapple with the challenge of data entry. Whether it’s invoices, lead generation forms, or other critical documents, the traditional method of inputting data into SAP databases can be time-consuming, error-prone, and a significant drain on resources.
This brings us to the question in the title: can you extract data from PDF to SAP? The short answer is: yes, you can. For the longer answer, keep reading. We’ll show you a tool built specifically for extracting data from documents.
When data entry doesn’t cut it anymore
In a world where data needs to travel fast across companies and departments, manual data entry is less and less reliable. It’s a process laden with issues:
- It’s time-consuming: endless hours are spent locating and examining documents, and typing or copying-and-pasting information. The time devoted to manual data entry should be allocated to more complex and impactful tasks, like troubleshooting issues or providing a stellar customer experience.
- Human error is unavoidable: mistakes are an inherent risk in manual data entry. From typos to misplaced decimals, data entry errors can reverberate through processes, affecting decision-making and downstream operations.
- A serious drain on resources: it costs a lot of paid hours to input information manually. And fixing data entry errors constitutes an extra cost as well, both in time and money.
- Inefficiencies and bottlenecks: as the volume of documents to process increases, workflows slow down and bottlenecks hinder everyone involved. For example, processing delays during peak procurement periods can cause delays in order fulfillment and thus hurt the customer experience.
- A hindrance for scalability: manual data entry often holds back businesses as they grow, so switching to a data capture solution not only makes sense but is outright a necessity for successful scaling.
You get the full picture by now: it’s better to extract data from PDF to your systems than to input it manually. If you happen to use a SAP solution (like SAP Business One) to manage your business, you might want to try this tool called Docparser.
Meet Docparser
Docparser is a no-code document parsing solution designed to extract data from documents with complete accuracy. Professionals in all sorts of companies use it to capture data found in documents, therefore breaking free from the shackles of manual data entry.
The cool thing about Docparser is that you are free to set up and customize the data extraction instructions (called parsing rules) so that each data field that you need is extracted accurately — all without having to dabble with code or extensively train an AI model. Here is how Docparser works:
- You create a document parser (there are templates available for common use cases).
- You upload a sample PDF.
- You create a set of parsing rules (templates come with pre-set rules) on a point-and-click interface.
- You define the output format: either downloading your data as a file or exporting it to your SAP database through a webhook.
- Every time new documents are uploaded to your document parser, Docparser automatically extracts the relevant data fields according to the parsing rules and moves them to your database.
To learn how to use Docparser to extract data from PDF to SAP, head over to our blog post titled “How to Extract PDF to SAP With Docparser”. Follow our guide and build your own PDF to SAP parser. By replacing manual data entry with automated data capture, you will save so much time, streamline your process, and focus on the tasks that you excel at and enjoy the most.
