Does your business happen to have a PNC bank account? If so, there’s a good chance you need to move data from bank statements to a spreadsheet regularly. Doing this manually is a real headache; you have to spend hours per week typing or copying and pasting information on Excel. Of course, you must double-check it before moving on to the next task, and even then, data entry errors are sure to fall through the cracks.
The good news is that you can prevent this sort of hassle by automating the data entry process. Specifically, you can — and should — convert a PNC bank statement to Excel with the right data extraction tool: Docparser. You will save a lot of valuable time and prevent data entry mistakes. Want to know how that works? Keep reading.
Step 1: Create a bank statement template
The first thing you want to do is sign up for a free Docparser account. After that, you will land on the template library where, depending what kind of document you want to parse, you can choose the template that makes the most sense. Templates come with pre-set parsing rules (more on that in a bit). Keep in mind that Docparser can be used to extract data from any kind of business document, not just bank statements.
In the case of a PNC bank statement, you’re going to need a blank template to create your document parser from scratch. So click on the button ‘Start with a Bank Template’ and type a name for it (e.g. PNC Bank Statement Parser).
Step 2: Upload your PNC bank statement(s)
To set up your parser, you need to upload at least one PNC bank statement to Docparser. Based on that sample, you will be able to build parsing rules, which are the instructions that Docparser’s algorithms follow to identify and extract the data fields you want.
Drag and drop your document or upload it from your local drive. You can also import it from a cloud storage provider like Google Drive, or send it as an email attachment. Pick the option that makes the most sense to you.
Step 3: Create parsing rules
Now to the main part of setting up your bank statement parser.
Like account info, transaction history, balance summary, and so on.
In the rule editor, you just have to select the data field you want to extract. If it’s a table, you can add column separators and move them around to get an accurate table with rows and columns.
Repeat the same process for every data field until you have covered them all. Be sure to check the parsing results of each rule and refine them if needed with extra filters.
Once you’re done building your parsing rules, all that is left to do is to convert the extracted data to the Excel format.
Step 4: Download to Excel
To download your bank data as an Excel file, head over to the Download section and select the Excel format. As seen in the screenshot below, XLS is not the only format available; you can also download data to CSV, JSON, and XML.
After selecting the Excel format, give a name to your file. You will get a download link immediately afterwards; click on it and save your Excel file. Now you can use it or import into any software where you keep and manage your database.
Optional: send your data to a cloud application
In addition to downloading parsed data, Docparser gives you also the option to export data to a cloud application that you use. such as the cloud version of Excel, Google Sheets, your accounting software, etc.
To do this, you need to set up an integration with your cloud app. Instead of the Downloads section, go to the Integrations section and click on the button ‘Add a New Integration’. Choose the integration you want and follow the simple instructions provided, which consist mostly of logging in to your cloud app and selecting the location where you want your data to go.
So that’s how you convert a PNC bank statement to Excel using Docparser. Once you’re done setting up your bank statement parser, every time new statements are uploaded to your Docpaser account, your parser will extract the data fields inside and make them available for you to download or export to the cloud.
In conclusion
Eliminating tedious tasks like manual data entry will do wonders for your productivity and bottom line. Your and your team will no longer be bogged down by errors that need to be fixed or delays in workflows. By converting every PNC bank statement to Excel, you can jump straight to the truly important work, whether it’s budgeting, data analysis, reporting, or anything else that requires bank data. Get started today and take your productivity to the next level.
