In the realm of data management, manual inputting has long been a necessary but arduous task. Users of ERP platforms, like Microsoft Business Central, often struggle to enter data that’s locked in PDF files. The data entry process is notoriously tedious, and can become very stressful during narrow timeframes. Thankfully, the evolution of automation technologies has provided companies with a plethora of solutions to streamline repetitive tasks. Here, we’re going to look at how you can use our simple tool to move data from a PDF to Microsoft Business Central (or any other platform) easily and without any inaccuracies.
The pain of manual data entry
Businesses in all industries rely on timely and accurate data to operate properly. For example, manufacturing companies need data for managing inventory, scheduling production, fulfilling orders, and so on. So a smooth flow of data is necessary for these processes to be carried out without delays or mistakes. However, manual data entry is often the source of several pain points:
- Time-consuming: inputting data manually eats up a lot of time. And the more documents there are, and the more time data entry will take. Things become even more stressful when you have other tasks still waiting to be tackled.
- Costly data errors: from misplaced decimals, mistyped names, or miscategorized items, manual entry invariably lead to inaccuracies that ripple through the entire business operation. Even worse, the longer errors remain unaddressed and the more they cost the company.
- Repetitive workflows: the monotony of data entry creates dissatisfaction among employees. Performing dull tasks not only hinders job satisfaction but can also lead to burnout, negatively impacting overall productivity.
- Operational bottlenecks: as businesses grow, so does the volume of data. Manual data entry struggles to scale, leading to operational bottlenecks that hinder the seamless flow of information critical for decision-making.
It’s very likely that you have faced some of these issues before… or are still wrestling with them. If so, you know how much of a negative impact manual data entry can have both on you and the business. Instead of powering through an inefficient process that will only keep causing problems, you should seek a tool that not only solves these issues but propels you and your business towards a more efficient and error-free data management future. This is where Docparser comes in.
Enter Docparser: automated data capture for smoother, error-free workflows
Docparser is a web-based document processing solution that can capture information from documents into a structured format. You can use it from your browser to extract data fields from recurring PDFs and export them to Microsoft Business Central.
Instead of having a developer program a PDF parser from scratch or training an AI model, it’s more simple and efficient to use Docparser to extract your PDFs to Microsoft Business Central. Here is how Docparser works:
- Create a new parser (you can have multiple parsers for different use cases)
- Upload a PDF document as a sample for building your parser
- Create parsing rules, which are the instructions that Docparser follows to extract data like text, tables, phone numbers, etc. You want to have a parsing rule for each data field.
- Set up an integration with Microsoft Business Central
This is a one-and-done process that doesn’t require technical knowledge. Once set up, your parser will process any new documents and extract data fields according to the parsing rules and then send the parsed data to Microsoft Business Central. Just imagine how much time and effort you can save by automating the data entry process.
The following screenshot illustrates the setup of a parsing rule that extracts a tracking number from a shipping order:
In this example, the user simply draws a rectangle around the data field they want to extract. Sp every time a new shipping order is uploaded to Docparser, that parsing rule will locate and extract the tracking number like with the sample document.
Businesses use Docparser every day to save time, lower data entry costs, prevent errors, and streamline their workflows. No more bottlenecks caused by large volumes of documents that must be processed, or mistakes that stay unnoticed until they lead to costly decisions and embarrassing situations!
To get started with Docparser, please read our blog post “How to Extract PDF to Microsoft Business Central With This Tool” where we explain the steps outlined above in more detail.
Thank you for reading!
